Do you know about Giving Tuesday? |
“You may have heard of Black Friday and Cyber Monday. There’s another day you might want to know about: Giving Tuesday. The idea is pretty straightforward. On the Tuesday after Thanksgiving, shoppers take a break from their gift-buying and donate what they can to charity.” Bill GatesFor resources and to learn more visit https://www.givingtuesday.org/
Thanksgiving ClosingThanksgiving gives us all the opportunity for some well deserved down time to spend with family and friends. DocuTrac offices will be closed on Thursday and Friday, November 24th and 25th, and will reopen on Monday, November 28th. We are, as always, thankful for you our loyal customers, and we hope you have a safe and wonderful Thanksgiving holiday! |
MIPS and Medicare Reimbursement
According to the National Council for Behavioral Health, it’s expected that most behavioral health organizations billing for Medicare Part B will be subject to the Merit-based Incentive Payment System (MIPS) in 2017. The following describes clinicians who are MIPS eligible.
“Clinicians that will be counted for the 2017 reporting year include physicians (including psychiatrists), nurse practitioners, physician assistants, clinical nurse specialists and certified registered nurse anesthetists. Social workers and clinical psychologists may be added in 2019.” We will keep you posted.
“Maximum and Minimum MIPS Payment Adjustments are based on 2017 calendar year reporting, MIPS eligible clinicians will receive up to a 4 percent payment adjustment in 2019. Adjustments may be positive, negative or zero. The range of payment adjustments will reach +/- 9 percent by 2022. Clinicians may earn an extra bonus of up to 10 percent for exceptional quality from 2019 to 2024. All MIPS adjustments are budget neutral, which means that total upward and downward adjustments will be equal.”
CMS has been reviewing public comments and a finale rule is expected to be issued this month. For more information and further details, read the full text on MACRA’s Quality Payment Program: What Does it Mean for Your Agency’s Medicare Reimbursement?
Click here for our full newsletter
According to the National Coalition Against Domestic Violence, “On average, nearly 20 people per minute are physically abused by an intimate partner in the United States. During one year, this equates to more than 10 million women and men. 1 in 3 women and 1 in 4 men have been victims of (some form of) physical violence by an intimate partner within their lifetime.”During the month of October, we celebrate those who have survived domestic violence, mourn those who’ve died because of the violence, and honor and support those who work to end domestic violence. For resources and to learn more visit 
There have been numerous revisions, deletions, and additions to the ICD-10 since being released in October 2015. Of those changes, only a handful applies to behavioral health. Updates for QuicDoc and Office Therapy will include these code changes. If you need the changes before we release the updates, you can easily modify your ICD Listing. These 
By now, we all know the importance of Business Associates Agreements (BAAs). HIPAA and HITECH regulations require customers who take advantage of our live help, or who send their database to our Support Department, to have a signed BAA on file. If you haven’t signed a BAA with DocuTrac, please go to 
Ever wonder who changed a record in QuicDoc®? Like Office Therapy®, QuicDoc Pro comes with an Audit Log that allows you to track activity in the program. All viewing of information, additions, changes, and deletions can be tracked. When enabled, the audit log tracks the activity, date/time, user, computer user, and name. The log tracks activities for Patient Information and for Documentation.
For assistance and for more information, please call our Technical Support line for Professional software at 888-308-9683.
Our August webinar featured the Wiley PracticePlanners® and how to set them up and incorporate them in your treatment plans and progress notes in QuicDoc. Easily adapted to fit client needs and treatment situations, they have over a thousand pre-written, clinically tested treatment goals, objectives, and interventions.
To learn more, see the webinar on youtube 
Avoid interruption in your services!
If you missed our webinar last month on Scanning and Attaching Documents in QuicDoc® and Office Therapy®, Professional Software, here’s your chance to view the webinar on our DocuTrac YouTube channel. This is a brief webinar, lasting about twenty minutes. The webinar is presented by Arnie Schuster, PhD, president of DocuTrac.
We’ve updated our QuicDoc and Office Therapy facebook pages, and we’ve added a brand new DocuTrac, Inc page. Check out the new look and the latest topics!
The carrier for the old account has a message on the line offering alternative contacts for support services. These companies are not affiliated in any way with DocuTrac. They will provide support for a fee and even remote into your system. This is very dangerous, not to mention that it is a HIPAA violation.The only numbers you should ever call for DocuTrac support services are:
In May we linked to an 
Now you can quickly and easily process Prior Authorizations for medications within the QuicDoc® e-Prescribing module with DrFirst Patient Advisor e-PA+.
According to Microsoft, “Passwords provide the first line of defense against unauthorized access to your computer. The stronger your password, the more protected your computer will be from hackers and malicious software. You should make sure you have strong passwords for all accounts on your computer”
All prescribed drugs must have a code in order to be processed. Medications that become unavailable to pharmacies will not have a code. If you try to e-prescribe a medication that is no longer available, you will receive an error message.
Memorial Day, first celebrated in1868, is the last Monday of May. This year it falls on Monday, May 30th. DocuTrac will be closed in observation of this day as we honor the deceased veterans of all the wars fought by American forces. We will reopen on Tuesday the 31st at 9:00 AM ET. We hope you have an enjoyable and safe Memorial Day.
DocuTrac takes HIPAA regulations very seriously. Often those regulations are confusing especially where email is concerned. Hopefully none of you are sending any information regarding your clients in emails that are not encrypted.
Our integrated Enterprise Billing offers time saving features. It’s flexible, easy to use, cost effective, and fully compliant with industry standards. Real-time claims management features improve your cash flow and streamline your billing and claims follow-up processes.
In April, the focus is on a few areas related to our industry. For the past
On a lighter note, during the month of April we celebrate 
customers with the lowest rate of rejections who are in the 99%Club, meaning that among other things, 99% of their claims submitted for the month are error free.
You most likely have procedures in place to deal with issues such as continuation of patient care when therapists and other providers leave your practice or agency; but what about access to records and other services that you may have provided, such as e-Prescribing or Cloud access?
When an individual terminates employment or contractual obligations, and you no longer want them to have access to patient and provider records, it’s important that you make the provider/user inactive in the software. If you are a Cloud customer, contact our Sales Department immediately to have their Cloud credentials deleted. This will lock them out of the system. If the individual had e-Prescribing rights, call DocuTrac to disable their account so they can no longer prescribe medications through your practice or agency.
March is National Social Work Month. This month we honor the many contributions that social workers make to our society. DocuTrac pays special tribute to our customers who are social workers and to all social workers for their relentless efforts and for their dedication to the well being of all people. Visit the National Association of Social Workers 
Our automated appointment reminders, Callpointe Courtesy Calls, can improve your bottom line and reduce no-shows. Convenient, flexible, and exceptionally accurate messages are delivered by text, voice, or email.
