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Domestic Violence Awareness Month

awarenessAccording to the National Coalition Against Domestic Violence, "On average, nearly 20 people per minute are physically abused by an intimate partner in the United States. During one year, this equates to more than 10 million women and men. 1 in 3 women and 1 in 4 men have been victims of (some form of) physical violence by an intimate partner within their lifetime.”

During the month of October, we celebrate those who have survived domestic violence, mourn those who’ve died because of the violence, and honor and support those who work to end domestic violence. For resources and to learn more visit http://ncadv.org/.

ICD-10 Code Changes

Icd10There have been numerous revisions, deletions, and additions to the ICD-10 since being released in October 2015. Of those changes, only a handful applies to behavioral health. Updates for QuicDoc and Office Therapy will include these code changes. If you need the changes before we release the updates, you can easily modify your ICD Listing. These coding updates can be found on the American Psychiatric Association site.

If you need assistance in updating your lists in QuicDoc Pro and/or Office Therapy, call
888-308-9683. For assistance with QuicDoc Enterprise call 888-206-1270.

ICD-10 Grace Period Ended

icd10The one-year grace period for filing insurance claims using ICD-10 coding ended on October 1st. That means that the Centers for Medicare and Medicaid Services (CMS) require that all claims be coded accurately with the specific, correct ICD-10 codes. 

If you are not already filing claims with the highest level of specificity, you may find that your claims are being rejected. Each claim needs to be coded to the level of certainty known for the session encounter.

For more information visit HealthcareITNews ICD10 Watch.

Forum for Enterprise Agencies

Our Enterprise Forum is designed to provide pertinent topics, useful tips, and posts to help Enterprise customers get the most out of their QuicDoc EMR and PM solution. Our goal is to have an active forum where agencies can exchange helpful ideas and information on using our Enterprise solution to its full advantage.

chatQuicDoc Enterprise users can register for the forum at http://www.docutracinc.com/forum/default.aspx. For more information contact our Enterprise Support Department at 888-206-1270.

Auto-Renewal for Professional Edition Software

customer service

Maintenance Auto-Renewal is a convenient service designed to automatically extend your software Annual Maintenance each year at the time of renewal. This eliminates the need for you to track renewal dates and saves you time!

Since maintenance is required for customers who use credit card processing, e-prescribing, call reminders, e-filing, and Wiley treatment planners, as well as for those with Cloud access, Auto-Renewal is especially convenient.
For more information please contact our
Sales Department at 800-850-8510.

Preventing Viruses

computer safetyViruses can make us miserable and be costly. Biological viruses make us sick. Computer viruses, like Ransomware, steal our data and destroy our computers. Simple steps such as getting a flu shot, washing your hands frequently, and keeping surfaces clean help prevent the spread of the flu. Similarly, you can help protect your computer and data by routinely remembering to follow some simple steps:

  • Make sure your computer is being backed-up regularly off-site.
  • Only open emails from trusted sources.
  • Do not click on links inside of emails.
  • Check all links before clicking by rolling over them to verify it is going to the proper web site. For example, when rolling over View it in your browser at the top of our e-Newsletter, you should see the web address http://www.docutracinc.com/web/ENewsletteroctober2016.html.
  • Keep your anti-virus software up to date at work and at home.

Please note, all links in our newsletters are confirmed and tested prior to being published.

E-Prescribing Mandate

pill bottleElectronic prescribing of controlled substances reduces fraud and keeps patients from getting multiple prescriptions for the same drug, but only three states require it and one doesn't even enforce its law, according to an article by Jayne O’Donnell who covers healthcare policy for USA Today.

The three states are New York, Maine, and Minnesota. New York prescribers who continue to use paper scripts are subject to fines, jail time, or both. In Maine, physicians who do not prescribe electronically by January 2017 will also be subject to fines, jail time, or both. Minnesota, however, was the first state to require electronic prescribing, but the legislation doesn't allow enforcement or penalties for prescribers that don't comply. In the light of a national epidemic of opioid and heroine abuse, we can surmise that it only seems reasonable that all states will, at some point, mandate e-prescribing.

drfirstQuicDoc Professional and Enterprise software are certified for
e-prescribing with DrFirst. For information, please call DocuTrac Sales Department at 800-850-8510

EMDR Documentation for QuicDoc® Pro and Enterprise

eyeEye Movement Desensitization and Reprocessing (EMDR) has helped millions of people of all ages relieve many types of psychological stress and trauma. EMDR psychotherapy approach has been extensively researched and has been proven to be effective for the treatment of trauma.

EMDR certified therapists who are current users of QuicDoc can purchase the documentation content for the nominal of fee $39.95. EMDR Specialty Notes are an add-on to both QuicDoc Professional and Enterprise software.

QuicDocFor more information on EMDR visit the EMDR International Association web site at: http://www.emdria.org/ or call DocuTrac Sales Department at 800-850-8510.

Disaster Recovery and Redundant Data Protection

With the DocuTrac Cloud, there are two layers of Data Protection. These include both local and offsite data storage, with the ability to restore a single file or the complete system. As a result, “Disaster Recovery” becomes a standard component of the DocuTrac Cloud. This eliminates any extra cost to your practice and adds reliability and peace of mind, ensuring maximum uptime.

Disaster RecoveryHowever, there is more to Disaster Recovery (DR) than quick access to a backup of your data. DR involves a set of policies and procedures to enable the recovery or continuation of vital technology infrastructure, systems, physical locations, and most importantly your business processes following a natural or human-induced disaster.

A disaster recovery plan (DRP) documents policies, procedures and actions that can limit the disruption to an organization in the wake of a disaster. Just as a disaster can makes the continuation of normal functions impossible, a disaster recovery plan consists of actions intended to minimize the negative effects and allow the organization to maintain or quickly resume mission-critical functions.

See the Free Webinar section below and attend our Disaster Recovery Webinar to learn more.

Upcoming Free Webinar

webinar1Join us on Friday, October 14th at 12:00 EST for a webinar on Disaster Recovery. HIPAA rules require all Covered Entities - i.e., all providers dealing with Protected Health Information – to have a disaster recovery plan in place in the event of a natural or manmade disaster.

disaster plan keyAre you prepared? Do you know what steps you should take to draft a disaster recovery plan? This webinar will cover this, as well as the necessary protocols to safeguard your electronic records, and provide a contingency plan for access to those records.

For more information and to register, for this webinar visit the Events page on our web site.

Wise Words

Hope is being able to see that there is light despite all of the darkness.
by Desmond Tutu

View our Calendar of Events

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QuicDoc and Office Therapy are registered trademarks of DocuTrac Inc. This newsletter may mention third party products and services for informational purposes only. It is the reader's responsibility to determine the suitability of the content. We do not endorse these companies, products, or web sites. DocuTrac will not be liable in connection with the content, products, and services provided by any of these vendors.