National Foster Care Month – Honoring Dan Hall

Memorial Day Closing

Memorial Day, first celebrated in1868, is the last Monday of May. This year it falls on Monday, May 30th.  DocuTrac will be closed in observation of this day as we honor the deceased veterans of all the wars fought by American forces.  We will reopen on Tuesday the 31st at 9:00 AM ET. We hope you have an enjoyable and safe Memorial Day.

About HIPAA Email Encryption Requirements

DocuTrac takes HIPAA regulations very seriously. Often those regulations are confusing especially where email is concerned. Hopefully none of you are sending any information regarding your clients in emails that are not encrypted.

The repercussions for not encrypting your emails to assure security of your clients’ protected health information can be devastating. Click here to read an article written by the Chief Privacy Officer of Protected Trust, an encryption service company, explaining HIPAA email encryption requirements and why you need to encrypt your emails.

Enterprise Billing with Real Time Claims Management

Our integrated Enterprise Billing offers time saving features. It’s flexible, easy to use, cost effective, and fully compliant with industry standards.  Real-time claims management features improve your cash flow and streamline your billing and claims follow-up processes.

QuicDoc®PM has an integrated billing and claims management system that highly automates accounts receivables management while producing extensive reports to help better manage your organization. Features includes patient  registration, claims dashboard, a forms generator, and so much more.

Click here for a list of features, or call our Sales Department at 800-850-8510 for more information.

What you should know about Vista

If you are using a computer with Vista, here’s what you should know. In April 2012 Microsoft ended mainstream support for Vista meaning that Microsoft no longer provides improvements and the Vista warranty is expired. However, Microsoft is still providing security or reliability patches during the Extended Support period.

Extended support will end next year in April 2017. At that time Microsoft will longer provide any security or reliability patches. What this means is that you will no longer receive updates that can protect your PC from viruses, spyware, and other malicious software that can steal your personal information or your clients’ protected health information. So plan accordingly to update your operating system to help remain HIPAA compliant.

View the Windows lifecycle fact sheet.

Training for Professional Edition Software

Do you need help learning how to use DocuTrac software or help with specific features such as entering patient data, charging for sessions, or filing claims? DocuTrac can provide you with comprehensive web based training at a reasonable rate.

Web training sessions are provided in one hour increments. They are available for those running the most recent versions of our software and are current on maintenance, The cost for an hour of Professional Edition software training is $79 for either client-server or cloud based programs.

PQRS - What is and do I need to do it?

The Physician Quality Reporting System (PQRS) is a Center for Medicare and Medicaid Services (CMS) program launched in 2006 to reduce fraud, optimize payments, improve quality of care, and link payments to performance.  If you have never heard of PQRS or are just beginning, here are some key things to consider when deciding on your approach:

1)  Determine if you can report as an Individual or qualify as a group 
2)  Decide on the method of reporting you are eligible to use
3)  Select the measures that pertain to your practice

Measures?  Reporting? How do I know if I am even an Eligible Provider?  This PQRS Implementation Guide from CMS has all the information you need to get started. If you participate in PQRS, it is highly recommended to use a certified registry as your reporting method.  Reporting claims as an individual is still allowed, but can be complicated. It is crucial to know all the codes that you can submit.

It’s not too late to participate. The reporting year for 2016 is January 1st through December 31st 2016.  If you are not participating in PQRS and are an eligible Medicare Provider, then you are subject to a negative payment adjustment of 2.0% or more depending on certain criteria for the payment year of 2018.

DocuTrac Employee Receives PQRS Certification

We are pleased to announce that our DocuTrac employee Heather Washburn has successfully completed the PQRS/CQM/MIPS Project Manager course and exam receiving her certification through 4Medapproved Certification. The course covered, among other things, 2016 PQRS reporting, individual and group measures, and the four main reporting categories.

Heather has been with the DocuTrac team for the past five years and has used her talents in many areas. She has extensive experience in medical billing. Currently she assists our enterprise level customers with implementation. She also does training for both our enterprise and professional edition billing software.

Read the full Press Release.

DrFirst® Patient AdvisorSM Webinar for Prescribers

View our recent You Tube video on the PatientAdvisorSM in DrFirst®. This informative webinar was presented by Mr. Steve Childress from the Patient Innovations Team at DrFirst. Here’s your chance to view this excellent Webinar if you missed in March.

Wiley PracticePlanners® for QuicDoc Pro and Enterprise

Wiley PracticePlanners® provide a valuable resource for creating and expanding clinically sound treatment plans and notes. Easily adapted to fit client needs and treatment situations, the practice planners have over a thousand pre-written, clinically tested treatment goals, objectives, and interventions.

With a yearly subscription of only $169, QuicDoc Professional and Enterprise users can access Wiley’s Treatment Planning content. Requires V 8.1 for Enterprise and V 11 for Professional.

To learn more: see below to sign up for our May 13th webinar on the Wiley PracticePlanners; view the Practice Planner video; or call the Sales Department at 800-850-8510.

Upcoming Free Webinars

Friday, May 13th Wiley PracticePlanners®  – Please join us on Friday, May 13, at 12:00 EST for a webinar on the Wiley Practice Planners®.This special training session which includes step by step instructions on how to setup the Wiley Practice Planners and incorporate the content in your treatment plans and progress notes for QuicDoc Enterprise Edition Version 8.1 and Professional Edition Version 11.

For more information and to register, for this important webinar, visit the Events page on our website.

Wise Words

Optimism is the faith that leads to achievement.
Nothing can be done without hope and confidence.
by Helen Keller

View our Calendar of Events