May is Mental Health Awareness Month
When you think about your health, your thoughts are probably about a healthy heart, liver, or other important organs or organ systems. But being healthy and feeling well also includes a well-balanced mind. Holistic medicine considers the whole person – body, mind, spirit, and emotions – in the pursuit for optimal health and wellness. If people have imbalances (physical, emotional, or spiritual) in their lives, it can negatively affect their overall health.
That’s why with this month’s newsletter we are joining ‘Mental Health America’ in inviting you to take the #4Mind4Body Challenge – click here to read the full article by Mental Health America.
Memorial Day
Red, White and Blue will span the landscapes of American cities Memorial Day weekend as flags are placed on the graves of fallen soldiers. But it wasn’t always called Memorial Day — it used to be known as Decoration Day. Red poppies are known as a symbol of remembrance, and it remains a tradition to wear them to honor those who died in war.
This year Memorial Day falls on Monday, May 28th – TheraManager DocuTrac will be closed in observation of this day as we honor the deceased veterans of all the wars fought by American forces. We will reopen on Tuesday the 29th at 9:00 AM ET. We hope you have an enjoyable and safe Memorial Day.
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HIPAA Continues Even When a Business Closes
Many of our retiring clinicians continue using our HIPAA compliant cloud hosting for years after retirement. HIPAA was brought into effect in 1996 to safeguard protected health information and it still applies to a business even when it closes. How patient files are handled after an office closes, whether they are on paper or in electronic form, is often the question. If not handled in compliance with HIPAA, this can lead to investigation or possibly litigation as happened in the case of Filefax, Inc., located in Northbrook, IL – click here to read more.
How should you handle or dispose of PHI? Please click here to access the HHS site for more information.
Sharing Mental Health Information with Caregivers
Sharing health information is strictly regulated by HIPAA, especially when it comes to very sensitive information such as in Mental and Behavioral Health. On the other hand, in cases where patients suffer from a mental health condition or substance use disorder, information may have to be shared with caregivers to ensure the best treatment of the patient.
When and under what circumstances is it appropriate and permitted by HIPAA to share PHI?
Please click here to access the complete article on the HHS web site.
This ‘decision tree’ by the HHS (click here) may be a helpful tool if posted in your office.
New to Office Therapy®? We’ve uploaded a quick start video to help you get set up and started with your billing. Check it out, as well as the other training videos on the DocuTrac YouTube channel at
The Healthcare Information and Management Systems Society, or HIMSS, is a world-wide organization whose aim is to improve health care through information and technology.
merge fields and signature blocks for patients to sign electronically. These documents can then be attached to the patients’ record.
Social Work Month in March looks at the vital role of social workers in improving our society. This year’s theme is “Social Workers: Leaders, Advocates, Champions.” Every day, the nation’s 650,000 social workers make our society a better place to live. Social workers improve the welfare of communities, individuals, families, and groups promoting development, empowerment, and beneficial change.
Have a question about a specific feature or how to use the system?
These threats are expected to continue, and this year, cybercriminals will likely get even more creative in their efforts. Mobile devices are equally vulnerable to theft and misplacement because of their smaller size and portability. Encrypting PHI on all devices, including portable devices, adds a layer of protection against data breaches. Also, it is important to update all systems to the latest versions which include security updates.
February is the shortest month of the year, and has events like the Super Bowl and the Grammy and Oscar awards that can spark our interest. Valentine’s Day, a highlight of the month, when we exchange candy, flowers, and gifts with loved ones, falls on a Wednesday this year. Learn more on the customers and history of Valentine’s Day at A&E’s History site, 
During the month of February we honor the important achievements of African Americans as we celebrate Black History Month. The National Museum of African American History and Culture, which opened in September of 2016, is devoted exclusively to the documentation of African American life, history, and culture. Visit their 
The merger of TheraManager and DocuTrac last summer brought together two worlds of fabulous human resources, software programs, and business partners. In working with our thousands of clients across the country, we are leveraging these expanded capabilities to maximize the benefit for each group.
All healthcare providers are required to keep Protected Health Information secure. Passwords, like locks, are the first line of defense against data theft. Your data is only as safe as your weakest link. With that being said, we thought that you would like to check the security of your passwords.
Happy New Year!January is National Thank You Month, and there is no better time to make a resolution to be grateful every day for all things – big and small. We have so much to be thankful for going into 2018, and we want to extend a big thank you to you, our customers. We are very proud to work with each and every one of you. We value you, are grateful for your loyalty, and we are committed to providing you with the best possible products and services.
TheraManager DocuTrac is pleased to be able to provide you with our e-newsletter each month. We hope to bring you relevant information about the behavioral healthcare industry, as well as product information that is helpful and practical.
The Substance Abuse Mental Health Services Administration (SAMHSA) and the Health Resources and Services Administration (HRSA) Center for Integrated Health Solutions have announced new and revised webpages on 
Holiday Closings: DocuTrac offices will close on Friday the 22nd of December at 12:00 noon ET, and will be closed on Christmas day, Monday the 25th. We will reopen on Tuesday December 26th, at 9:00 AM.For the New Year, we will be closed on Monday, January1st, New Year’s Day, and will reopen on Tuesday January 2nd at 9:00 AM, ET.
Hurricane Maria devastated Puerto Rico and was one of the worst disasters to hit the island in a hundred years. Recovery has been slow. You can track it and learn how you can help on the FEMA Statistics Progress in Puerto Rico 
LIMITED TIME OFFER! For customers using RETIRED versions of QuicDoc and/or Office Therapy software, purchase an Annual Maintenance plan and receive the upgrade to our latest version for $199.00 (a regular $499.00 value)!
Last month Dr. Tom Farris of 
From now through November 30th, when you call SecureVideo and mention ‘TheraManager DocuTrac’ you will receive a 50% discount off your first month of service.
This month we focus on suicide prevention. According to AFSP (the American Foundation for Suicide Prevention), on average, there are 121 suicides a day, and for every suicide there are 25 attempts. Suicide is the tenth leading cause of death in the US, costing $51 Billion annually. To learn about the latest research and methods for preventing suicide, visit the
We strive to have the best available products and services possible. If you’re happy, we’re happy!
We’ve uploaded new
The first week in August is national ‘Simplify Your Life Week.’ Sounds good, doesn’t it? It is a good time to step back and take stock of your life. Sometimes just clearing away household or office clutter can make a difference. On a more personal note, simplifying your life allows you to take the pressure off of yourself. You can do this by saying “No” more often to those time and resource draining tasks that have no lasting benefit. You can also relieve some pressure by delegating more; don’t take on the responsibility for “everything.” But most importantly, simplify by finding time to relax. 
We frequently update our QuicDoc, Office Therapy and DocuTrac facebook pages. Check out what’s new.
